The lease renewal risk calendar.

Renewal and option dates don't forgive. Unlike a late invoice, a missed notice deadline can't be fixed after the fact — miss the window and you lose the right, usually in the landlord's favor. The fix isn't complicated, but it has to be systematic: every lease has a handful of dates that need to be on a calendar, with reminders set far enough ahead to actually act.

The dates to put on your renewal calendar

1. 1Renewal notice deadline. The date by which you must notify the landlord to renew — often 6 to 12 months before expiration. This is the single highest-risk date in the lease.
2. 2Option exercise windows. Expansion options, rights of first refusal, and purchase options each have their own deadline and their own notice requirement.
3. 3Break / early-termination windows. A one-time right to exit early is only valuable if you remember it exists, and only usable inside its window.
4. 4Rent escalation dates. Know when base rent steps up and by how much, so the increase is in your budget instead of a surprise on the next statement.
5. 5CAM reconciliation & audit-rights deadline. The window to request CAM backup and dispute overcharges closes, often 60 to 120 days after the reconciliation lands.
6. 6Lease expiration. The end of the term, working backward from which every other deadline is set.

How to build it

Put one row per lease and a column for each date type. Set a reminder 90 days ahead of every actionable deadline — enough lead time to gather information, talk to your attorney, and negotiate, not just react. Color-code by proximity so the next thing due is always obvious. Review it monthly.

Why this breaks at scale

A renewal calendar is manageable for one or two leases. Across a portfolio, with leases that all phrase their notice requirements differently and dates buried 40 pages deep, a spreadsheet becomes the thing that fails. AllureTrak's Allure Intelligence™ reads each lease, extracts these dates automatically, and surfaces them on one timeline so the deadline finds you. See lease management software and the lease lifecycle.

This is general information for operators, not legal advice. Confirm the specific notice requirements in each of your leases with your attorney.